RMIT carefully considers suppliers that support its commercial and strategic objectives.
RMIT carefully considers suppliers that support its commercial and strategic objectives.
RMIT carefully considers suppliers that support its commercial and strategic objectives.
The RMIT Procurement team provides assistance to the University with the acquisition of required goods, services and works to meet strategic objectives in an economic, efficient and effective manner.
Suppliers that are identified by RMIT Procurement at the request of, or in support of, RMIT schools or departments, engaged via a market process and contracted to mutually agreed terms and conditions. The investment of substantial RMIT and supplier effort in ensuring commercial and strategic objectives are aligned. These suppliers are registered on Workday - RMIT’s Enterprise Resource Platform (ERP) system and mandatory for staff to transact with to agreed commercial arrangements.
Suppliers that are identified as potential suppliers, assessed for alignment with RMIT’s strategic objectives, including; organisational values, and compliance with all applicable legislation like Modern Slavery. These suppliers are registered on the Workday system and available for staff to transact with and commercial terms are agreed on a transaction basis.
suppliers that are dealt with on an ad-hoc basis, usually transacted with infrequently, for low-value purchases.
The University’s procurement processes are governed by the Procurement Policy suits, that to be view in full here.
This allows the University to leverage its buying power to drive improved practices in the supply chain and support the strategic objective of shaping the world.
Guided by the Sustainable Procurement Plan, RMIT integrates sustainability considerations into its procurement practices including processes, responsibilities and governance. The University's approach to sustainable procurement is aligned with the international standard, ISO 20400:2017 Sustainable procurement – guidance (ISO 20400). The standard defines sustainable procurement as “procurement that has the most positive environmental, social and economic impacts possible over the entire life cycle”.
RMIT is a signatory to the UN Global Compact and is committed to applying its Ten Principles that establish fundamental responsibilities of business in the areas of human rights, labour, environment and anti-corruption.
The RMIT Corporate Social Responsibility (CSR) framework is applied in the procurement process to meet these principles and to ensure that suppliers meet the minimum requirements regarding their own ethical practices. The CSR framework includes a comprehensive screening process for prospective suppliers and the signing of the RMIT Supplier Code of Conduct as a requirement of the contract process.
All tenders have a weighting for sustainability, Indigenous and student engagement outcomes and sustainability outcomes are also driven through the contract management process with existing vendors.
Where tenders are issued to a select market following market analysis and risk assessment, the identified suppliers will be directly invited to participate in the tender process and will be required to register with RMIT electronic procurement platform Workday Strategic Sourcing.
As receiving a request for quotation from a requester of RMIT, the following steps are recommended to conduct to prepare for your quotation response.
Prior to engagement with RMIT for a purchasing activities, supplier will be invited to register into RMIT's Workday system by completing an online registration form, together with provision of supporting documents such as Enterprise Registration Certificate.
The supplier registration shall include the following:
Your Purchase Order will be emailed to you at your nominated email address. If your email address has changed, you can request a change of details at procurement@rmit.edu.vn.
Yes – please send your request to your RMIT contact (requester). For other purchasing enquiries please contact procurement@rmit.edu.vn.
RMIT’s “No PO, No Pay” policy will be strictly applied and therefore purchase order numbers are now mandatory for all invoices.
Invoices without a purchase order number referenced will be sent back to the supplier.
Your invoices and enquiries can be sent to rmitvietnamapteam@rmit.edu.vn
RMIT encourages our suppliers to use e-signature in transacting with us. The e-signature/pipeline to register e-signature is mandatory for Preferred and Approved Suppliers to transact with RMIT University Vietnam.
RMIT is now strictly enforcing the existing “no PO (purchase order), no pay” policy.
There is no requirement for you to download or access Workday, nor is there an additional cost with having to transact electronically with RMIT.
Workday will:
Advise your RMIT contact (requester) immediately. For broader issues of supply, you can also contact procurement@rmit.edu.vn.