Tenders

Procurement team is responsible for leading the strategic sourcing activities for high-value and high-risk expenditure to ensure process governance, risk-appropriate commercial decision making, and the best value for money outcomes.

Find out more in Procurement Policy and Tender Process outline the full tender process.

RMIT's staff and authorised representatives undertaking or participating in procurement activities are bound by our Procurement and Expenditure Policy, together with Probity Management Framework and must uphold the following probity principles:

• honesty, equity and fairness in the treatment of suppliers
• integrity, and consistency, making objective, justifiable and auditable decisions demonstrating impartiality and the consideration of all relevant criteria
• transparency, and confidentiality for proprietary or confidential information (where appropriate), and respect for intellectual property rights

Any potential/perceived Conflict of Interest or Probity principle violation can be reported to Senior Manager, Strategic Sourcing (phuoc.trannhuthuan2@rmit.edu.vn).

All tenders for RMIT are submitted online via Workday Strategic Sourcing

1. Register your interest

Suppliers invited to a tender via Workday Strategic Sourcing must express interest within a specified timeframe to qualify for tender document submission."

2. Review requirements

Make sure you understand what is required:

• read the Tender Questionnaire and required documentation thoroughly on Workday Strategic Sourcing.
• attend any pre-tender briefing sessions and be prepared to ask questions
• if you are still uncertain and require assistance, seek clarification from the Sourcing Manager of the tender project on Workday Strategic Sourcing.
• note that any new or additional information provided during pre-tender briefing sessions, or in response to suppliers seeking clarification, will be provided in writing to all tenderers.

3. Review evaluation criteria

Determine the criteria against which your tender will be evaluated. You must satisfy each of the criteria with the sufficient information and supporting documents."

4. Check the submission requirements

Identify how to respond tender. Check to see if there are any standard forms to be completed, and make sure you complete the requested questionnaires. 

Note the closing date and time for lodging your tender. Late tenders will not be accepted, except where there are exceptional circumstances as determined solely by RMIT."

5. Develop a tender response strategy

Read the tender description, especially Contract T&Cs, notice any compliance requirement  and make sure that you can comply. Non-compliant tenders may not be considered. For high-value tenders, you may wish to prepare a tender response strategy. This will help you determine at an early stage if you can provide a competitive solution. Things you may consider include:

• the budget and resources required to prepare your tender
• the resources you will require to fulfil the contract
• identifying your competition
• analysing your prospects of winning the tender.

6. Complete the tender submission

Complete the submission of requested tender questionnaires and documents to ensure you have included everything that is required. "

The tender documents will specify the criteria we use to assess your tender for its relative strengths and weaknesses. Familiarise yourself with these criteria and focus your efforts to provide the most sufficient information and supporting documents as required.

Compliance Assessment

We assess your tender to see if it complies with mandatory tender requirements and contract terms & conditions. If you fail to fulfil the mandatory requirements, your tender response may be considered to be invalid and eliminated from further evaluation.

Evaluation of Qualitative (Non-cost) Elements

We assess your tender against each of the non-cost evaluation criteria. These will be specified in the tender documents and may include: 

• the technical merit of your proposal
• the capability of your business to fulfil the requirement, including technical and management competence, financial viability and relevant experience
• the relevant skills, experience and availability of key personnel
• quality assurance requirements
• the risks or constraints associated with your offer.

Commercial Evaluation

Your tender will be evaluated based on the commercial criteria outlined in the tender requirement. This assessment will consider the competitiveness of your offer and its alignment with our business needs, ensuring a fair process and optimal value for money.